Wedding budget calculator
See the real wedding number before the deposits start.
Guest count drives the budget, but fixed vendors and contingency make or break it. Use this calculator to get a working estimate before the plan gets locked in.
Guest-count budget estimate
Plan around the costs that move.
A smaller guest list can change the food, bar, rentals, stationery, favors, and service fees. This quick model separates variable guest costs from fixed vendor costs.
- Estimate food, bar, rental, and service costs from guest count.
- Add fixed vendor categories like venue, photography, and attire.
- Include a contingency buffer before small changes become overruns.
- Compare the total budget and the effective cost per guest.
Guest-driven costs$0
Fixed vendor estimate$0
Contingency buffer$0
Effective cost per guest$0
Working budget$0
Full planner
Need category tracking, deposits, and vendor comparison?
The Wedding Budget Planner Spreadsheet adds full category tabs, deposit tracking, vendor comparisons, payment timing, and budget checks as the plan changes.
Wedding Budget Planner Spreadsheet
Use the calculator to pressure-test the guest count. Use the spreadsheet to track the actual plan as quotes and deposits come in.